Privacy Policy

Effective Date: 23 October 2025
Last Updated: 23 October 2025

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Native Valor Notary (“we,” “our,” or “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard your data when you visit our website or use our notarial services — including in-person, mobile, and remote online notarizations (RON).

 

1. Information We Collect

 

We collect only the information necessary to perform notarial acts, maintain legal records, and provide excellent service. This may include:

• Personal Identification Information: Name, address, phone number, email, date of birth, and valid identification details.

• Document Information: Limited details from the documents being notarized, as required by state law.

• Digital Data: IP address, browser type, and usage data from visitors to our website.

• RON Session Data: Audio/video recordings, electronic signatures, and digital certificates as required by remote notarization laws.

 

2. How We Use Your Information

 

We use your information for the following purposes:

• To verify your identity and complete notarizations.

• To maintain required notarial journals or digital records.

• To contact you regarding your appointments or completed services.

• To comply with applicable state and federal notary laws and regulations.

• To improve website performance and user experience.

 

3. How We Protect Your Information

 

Your privacy and security are our top priorities. We employ industry-standard security measures to safeguard all data, including:

• Encrypted communications during Remote Online Notarization sessions.

• Secure storage for notarial records and journals.

• Limited access to sensitive information by authorized personnel only.

• Regular system updates and compliance checks for data protection.

 

Despite our best efforts, no system can guarantee 100% security. However, Native Valor Notary takes every reasonable step to prevent unauthorized access, use, or disclosure.

 

4. Sharing and Disclosure

 

We do not sell, trade, or rent your personal information.

 

We may share limited data only in the following cases:

• When required by law, court order, or government authority.

• With third-party service providers who assist in secure RON or scheduling platforms (e.g., trusted signing or ID verification partners).

• To protect our legal rights or respond to legal claims.

 

All partners are bound by confidentiality and data protection obligations.

 

5. Data Retention

 

Notarial records, including digital logs and video recordings, are retained for the period required by state notary law.

 

After this period, all records are securely deleted or destroyed in compliance with legal standards.

 

6. Cookies and Website Data

 

Our website may use cookies to enhance your browsing experience and analyze traffic patterns.

 

Cookies do not collect personal information unless you voluntarily provide it through contact forms or scheduling tools.

 

You may disable cookies in your browser settings at any time.

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7. Your Rights

 

You have the right to:

• Request access to your personal information.

• Request corrections or updates to your data.

• Request deletion of your data (subject to legal retention requirements).

• Withdraw consent for marketing communications.

 

To exercise any of these rights, please contact us at nativevalornotary@nativevalornotary.com.

 

8. Third-Party Links

 

Our website may contain links to third-party websites (e.g., scheduling or payment processors).

 

We are not responsible for the privacy practices or content of those websites.

 

Please review their privacy policies before providing personal information.

 

9. Updates to This Policy

 

We may update this Privacy Policy from time to time to reflect changes in legal requirements or service practices.

 

The most current version will always be available on our website, with the “Effective Date” updated accordingly.

 

10. Contact Us

 

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us:

 

Native Valor Notary
📧 Email: nativevalornotary@nativevalornotary.com
 

Native Valor Notary is committed to professionalism, integrity, and the protection of your personal information — because your trust is our highest priority.